Show All Answers

1. What types of documentation are required to be submitted?

The type of documentation submitted to the Water and Wastewater Treatment Program for review and approval of a project will vary depending on the characteristics of a particular project and the type of approval that is required. Find typical documentation that may be required to be submitted for project approval.

2. Are electronic (digital format) documentation submittals accepted?

At the present time electronic documentation submittals for the final set of as-built documentation are not accepted by the Water and Wastewater Treatment Program. This is due to the requirements of public records archiving, as established by the State of Arizona. However, electronic submittals for the preliminary set of documentation submitted for review and approval may be accepted depending on the digital format and content of the submittal. To determine if electronic submittals of documentation will be accepted for your particular project, please contact a Water and Wastewater Treatment Program staff member.

3. Does the documentation submitted for my project become part of the 'public record'?

When a project is 100% complete (i.e. a final approval certificate has been issued) all of the project documentation submitted to the Water and Wastewater Treatment program becomes part of the public record and is available to the general public. The final documentation set for a completed project typically includes, but is not limited to, an Engineering Design Report, as-built design drawings, Technical Specifications, and an Operations and Maintenance Manual. For more information, please call 602-506-1069.

4. My project contains proprietary or sensitive information. How can I protect this data?

The final documentation set for a completed project becomes part of the public record and is available to the general public. As defined by state law, public record documentation must be available for examination by the general public. However, the proprietary or sensitive information in question may not need to be submitted to obtain approval for your project unless that information is deemed as critical data for a proper review to be completed by the Water and Wastewater Treatment Program. If you wish to discuss this issue for your particular project, please contact a Water and Wastewater Treatment Program staff member.

5. What types of documentation must be sealed by a Professional Engineer?

For projects with a construction value greater than $12,500, the following documentation, as a minimum, must be signed and stamped by a Professional Engineer:
- Design Drawings - Each Individual Design Drawing Sheet.
- Engineering Calculations and Design Data - As required by the Water and Wastewater Treatment Program or by the Arizona State Board of Technical Registration’s rules and regulations.
- Engineering Design Report - Cover, Table of Contents or First Page.
- Engineer’s Certificate Of Completion - As required on the certificate form.
- Operations and Maintenance Manual - Cover, Table of Contents or First Page.
- Reports and Other Documentation - As required by the Water and Wastewater Treatment Program or by the Arizona State Board of Technical Registration’s rules and regulations.
- Technical Specifications - Cover, Table of Contents or First Page.

If the project is a reuse water system, then the documentation may be stamped by a Professional Landscape Architect instead of a Professional Engineer. The Professional Engineer or Landscape Architect must be registered in the State of Arizona. The engineering or architectural firm must be registered with the Arizona State Board of Technical Registration.

If there are any questions about the rules and regulations related to sealing documentation, it is recommended that engineers or architects submitting documentation to the Water and Wastewater Treatment Program contact the Arizona State Board of Technical Registration.

6. What format and how many copies of the documentation should be submitted?

If approved by the Water and Wastewater Treatment Program staff member performing the project review, reduced size drawings (for example, ANSI ‘C’ 12”H x 18”W drawings instead of ANSI ‘D’ 24”H x 36”W standard size drawings) may be submitted for the preliminary review and approval set of Design Drawings. However, if the level of detail on the drawings is very complex and is not discernable on smaller size drawings, then full size drawings should be submitted.

Normally only one copy of the documentation is required for the preliminary review. However, additional copies may be required if portions of the project are going to be reviewed by other MCESD programs.

The final as-built set of Design Drawings must be submitted as ANSI ‘D’ size 24”H x 36”W standard size drawings for the public record. All other documentation should be submitted in a binder and be 8-1/2”H x 11”W letter size sheets. For more information, please call 602-506-1069.

7. What is the submission sequence for project documentation?

Review the submission sequence of documentation for a typical project.

8. What are the criteria used for the review of submittals?

Review the criteria used for the review of submittals.

9. Does the MCESD sign the cover page of the design drawings?

The cover page of the design drawings is signed by the Water and Wastewater Treatment Program staff for projects which involve the construction of or modification to a facility or system and require an Interim Approval to Construct, Approval to Construct or Approval to Decommission.

An approval area for the MCESD should be provided on the cover page with space reserved for the following information:
- Approval By: (Signature)
- Approval Date:
- Project Number:

For more information, please call 602-506-1069.